Bookkeeping for Nonprofits: A Basic Guide & Best Practices

April 20, 2023 user (0) Comments

nonprofit bookkeeping

We’re honored that over 120 nonprofits trust us with their bookkeeping and accounting. And we’d be excited to show you how we can help your organization meet your goals. And it’s one of the essential roles of bookkeeping in a nonprofit organization. The nonprofit bookkeeper is the front line in the battle for the accurate financial data you need to run your business, so let’s review the core responsibilities of a nonprofit bookkeeper.

Just like the statement of financial position, the statement of activities keeps net assets that have conditions and stipulations attached to them separate from unrestricted funds. For nonprofits and serve as reliable, up-to-date resources for non- and for-profit businesses and organizations. Jitasa’s accounting services are designed specifically for nonprofits. When you outsource your finances to us, you’ll have access to professionals who are not only experts in finance, but also understand the intricacies of the nonprofit world.


We recommend doing a bank reconciliation at least once a month to make sure your books are up to date and accurate, to help track cash flow, to prevent fraud and to detect bank errors. While this may seem like a no-brainer, it is surprising how often organizations do not stringently adhere to current accounting industry standards and operate seemingly at random. These guidelines will help you transparently tell your organization’s story through its financials. High level executives sometimes crossover from the world of for-profit business to a nonprofit organization at some point in their careers. Our professional opinion is that the majority of nonprofits will benefit from outsourcing their bookkeeping and accounting needs, working directly with nonprofit accounting experts. It’s an affordable option that can provide access to deep nonprofit accounting experience and expertise.

For example, take the statement of financial position with its assets and liabilities. Asset accounts normally have a debit balance, so the normal balance for assets accounts is a debit balance. Normal balance of any account real estate bookkeeping is a positive amount or what is done to increase that account. Asset accounts are debited for increases and credited for decreases. On the flipside, the normal balance for all liability accounts is a credit balance.

The Nuts and Bolts of Nonprofit Bookkeeping and Accounting

Net assets are what is left after you subtract your liabilities from your assets. Non-profit organizations need to create a budgeting system to ensure they are allocating their resources efficiently and effectively. Your budget should include projected income and expenses, which should be updated periodically. Everyone involved with your nonprofit, from your customers to your employees and your board, wants to see you pursue large-scale opportunities that support the organization’s mission.

To reconcile your bank account, you will go through every transaction line to make sure your bank account and accounting system align perfectly. Reconciliations performed each month will help you track your cash flow better, keep accurate books, and detect bank errors or fraud. Non-profit organizations should have a board of directors or trustees responsible for overseeing financial management.

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